Support through the KIT publication fund
As part of its "Open Access publishing" service, KIT offers financial support for quality-assured OA publications. Open Access publication fees (Article Processing Charges, APCs) can be covered by the KIT publication fund. See below for funding requirements.
Expenses for APCs can often be reimbursed within the framework of project funding, e.g. by the DFG or the EU. Please consider this possibility in advance and, if necessary, include the corresponding funds in your project application.
The complete article processing charges are paid from the KIT publication fund if the following requirements are met:
- The submitting / corresponding author is a member of KIT.
- If the funding limit of 2.000 EUR excluding VAT is exceeded, the residual amount will be charged to your institute.
- The paper is published in a journal whose entire content is accessible free of charge via the internet immediately after publication ("genuine open access journal").
- The article can be entered into an institutional repository in the published version (without embargo period).
- The article is published under a Creative Commons licence (CC licence, preferably CC BY). The publisher does not charge an additional fee for the CC licence.
- The journal applies quality assurance methods (peer review) acknowledged in the specific subject area. For a list of these journals, please refer to the Directory of Open Access Journals.
- Publications financed by the KIT publication fund should include the following note in their acknowledgements: "We acknowledge support by the KIT-Publication Fund of the Karlsruhe Institute of Technology."
- A possible overdrawing of the “KIT-Publication Fund” at the end of the financial year will be transferred pro rata to the institutes. The calculation is based on the "Cost-By-Course Principle", i.e. on the percentage share of the publication fee per article in relation to the “KIT-Publication Fund”.
Funding does not cover:
- Papers made freely accessible for an extra author charge parallel to being published in a subscription-based journal (so called “hybrid journals”). Please consider our Publish & Read agreements. These agreements enable KIT authors to publish their articles open access in subscription journal of the relevant publishers without further cost to the authors.
- Articles restricted by an embargo period.
- Articles published in "mirror journals".
- Article processing charges that can be paid by third-party funds.
Informations on specific publishers
To support KIT authors financially, several institutional memberships by Karlsruhe Institute of Technology have been established. Here you can find further information.
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|Cambridge University Press CUP
Within the framework of the existing "Read & Publish Agreement" with the publishing house Cambridge University Press, corresponding authors of KIT have the possibility to publish their publications in the more than 380 hybrid and gold OA journals of the publisher without further costs and without a cap on the number of articles in the Open Access model. No separate Article Processing Charges (APCs) are charged for publications in the Gold journals. By default, the publisher grants the CC BY license. The KIT Library recommends KIT authors to stick to this and not to select a license that restricts the reusability of their publication, if this option should be offered in individual cases.
When assigning authors to KIT, it is also helpful to use the KIT mail domain when submitting. For details on submission, please refer to the step-by-step instructions (German | English).
In January 2012 the direct processing of APCs for articles in journals by the publisher Copernicus through KIT Library was established.
Since 2015 15% pre-payment discount by the publisher Frontiers is applied to the publication charges due to the institutional membership of the KIT.
Corresponding authors from KIT can publish their articles open access in IOP hybrid journals and the gold open access journals without any additional costs, due to a framework agreement between KIT Library and IOP Publishing. All articles of the type "primary research article" are covered (incl. "research papers", "special issue articles", "letters" and "review articles"). There is no limit to the number of publications as in previous years.
The open access costs will be paid entirely through the literature budget of KIT Library. Publishing open access is optional and requires the consent of the corresponding authors. KIT Library will not be reimbursed if authors choose not to publish open access.
The following journals charge additional page charges in addition to publication fees:
These additional charges are not financed by the literature budget of the KIT Library, but have to be paid by the authors themselves.
Please use your email address with the domain @kit.edu during the submission process. The standard license is CC BY 4.0. If you can choose between different open access licences, KIT Library recommends the licence CC-BY.
|Verlag KIT Scientific Publishing
KIT Scientific Publishing offers a competitive chance to publish books open access.
|MDPI - Multidisciplinary Digital Publishing Institute
Since March 2014 KIT Library has been participating in the membership program of the open access publisher MDPI. A 15 % discount is granted for the publication charges.
Korrespondierende Autorinnen und Autoren des KIT haben im Rahmen der bestehenden "Publish & Read -Vereinbarung" mit dem Verlag Microbiology Society die Möglichkeit, ihre Publikationen in den Hybrid- und Gold-OA-Zeitschriften des Verlages ohne weitere Kosten und ohne Deckelung der Artikelzahl Open Access zu veröffentlichen.
Zur Auswahl stehen je nach Zeitschrift verschiedene Lizenzen. Die KIT-Bibliothek empfiehlt CC BY.
Bei der Zuordnung von Autorinnen und Autoren zum KIT ist es außerdem hilfreich, wenn Sie bei der Submission die Mail-Domain des KIT verwenden. Einzelheiten zur Submission entnehmen Sie bitte der Anleitung des Verlages.
Open access journals by the Optical Society of America are no longer supported by the KIT Publishing Fund. For more information please click here: https://blog.bibliothek.kit.edu/kit_bib_news/?p=11074
|Public Library of Science (PLoS)
A "direct billing agreement" exists with the publisher Public Library of Science (PLoS). The invoices are paid directly by the KIT Library.
|Royal Society of Chemistry RSC
Corresponding authors of KIT who publish in the Gold Journals of the Royal Society of Chemistry RSC receive a discount of 15% on the publication fee (Article Processing Charge APC). In addition, the publication fee can be financed up to an amount of currently € 2,000 excl. VAT via the publication fund.
The Creative Commons licenses CC BY and CC BY-NC are available. The KIT Library recommends CC BY. In the submission process, corresponding authors are automatically recognized by the publisher via their institutional email address and directed to the "Article Licensing System". Therefore, please use your address of the domain kit.edu.
Corresponding KIT authors receive a 20 % discount on publication fees in the almost 200 genuine Open Access journals of SAGE Publishing. You can apply for financial support of the remaining publication fee by KIT Publication Fund. Please note that the maximum funding sum is 2.000 € (excluding VAT).
Corresponding authors should use their kit.edu email address if possible. That makes it easier for SAGE’s submission system to recognize their affiliation to KIT automatically and apply the 20 % discount. More information on the submission workflow can be found here.
|Science Advances - AAAS|
|SCOAP³ - Sponsoring Consortium for Open Access Publishing in Particle Physics
In 2014 KIT became a member of SCOAP³ - a world wide open access initiative which makes publications in the field of high energy physics freely accessible. The publication charges are paid for by KIT.
|Springer Open Access (DEAL)
Corresponding authors that are affiliated with KIT receive a discount on publication charges for articles in genuine Open Access journals (Gold OA) by Biomed Central BMC and SpringerOpen (including “Nature Communications” and “Scientfic Reports”). KIT Publication Fund can cover for these fees according to the Funding Requirements.
If you are offered different kinds of CC licences during the submission process, KIT Library recommends the licence CC-BY. Please use your email address with the domain kit.edu during the submission process. That makes it easier to assign your article to KIT’s DEAL account.
The second component of the DEAL contract with Springer Nature Publishers refers to publications in hybrid journals ("Springer Open Choice"). Corresponding authors that are members of KIT can publish their articles Open Access without any additional costs. Please refer to our website on Publish & Read for further information.
|Wiley Open Access (DEAL)
Corresponding authors that are affiliated with KIT receive a discount on publication charges for articles in genuine Open Access journals. KIT Publication Fund can cover for these fees according to the Funding Requirements.
During the submission process please indicate your affiliation to KIT and quote the Account Code D402. Please use your email address with the domain kit.edu during the submission process. That makes it easier to assign your article to KIT’s DEAL account.
If you are offered different kinds of CC licences during the submission process, KIT Library recommends the licence CC-BY.
The second component of the DEAL contract with Wiley Publishers refers to publications in hybrid journals ("Wiley OnlineOpen "). Corresponding authors that are members of KIT can publish "Primary Research Articles" und "Review Articles" Open Access without any additional costs. Please refer to our website on Publish & Read for further information.
Applying for support
- Submit your publication to the open access journal of your choice.
- If the costs exceed EUR 2,000 excl. VAT, the additional costs are passed on to the institute. Upon request, publishers are sometimes willing to reduce the costs so that they meet the funding requirement. KIT Library will be happy to assist you in price negotiations with publishers and provide you with confirmation of the maximum funding amount.
- If your publication meets the support requirements, apply for a refund of the article processing charges:
NEW || New method for processing incoming invoices
Please note the new method for processing incoming invoices:
- Invoices must be sent DIRECTLY by the issuing party to KIT’s Financial Department (FIMA). Forwarding of invoices by authors or KIT Library is not allowed.
- Email addresses for incoming invoices are:
- The billing address must include the comment “Kostenstelle 6310” to ensure the correct assignment of the invoice.
- FIMA points out that all invoices that cannot be assigned to a cost centre will be returned to the issuing party.
Here you can find the form letter that was sent by FIMA to KIT’s suppliers: https://www.fima.kit.edu/1176.php.
Please do not hesitate to contact the KIT publication fund team should you have any further questions (e.g. in case the article processing charges amount to more than 2,000 EUR excl. VAT).